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What can I do on the Administrator Dashboard?

Who can do this with default capabilities?

District Administrators

The Administrator Dashboard is a feature available with Freckle's Premium Edition. It allows administrators to be involved in the data tracking and assessing of students school-wide. The Administrator Dashboard opens by default when an administrator logs in to Freckle. Administrators can also get to the dashboard from Renaissance by selecting Freckle on the home page:

When going through Renaissance, administrators who also function as teachers will have to choose whether to proceed to Freckle as an administrator or a teacher (which will determine which dashboard they arrive at).

The 'Continue as' screen, where the user chooses whether to proceed as an administrator or teacher, or use the link at the bottom to return to the Renaissance home page.

Dashboard Page

The Dashboard page gives administrators oversight and control over their roster and license utilization:

  • Administrators can toggle between the schools they manage, or select an All Schools option from the drop-down list at the top left of the page.
  • Administrators can see the total number of records in their Freckle roster, and drill into specific student, teacher, and courses with search and filtering functionality.
  • Administrators can sync updated rosters by uploading .csvs into Freckle.
  • Administrators can merge duplicate students and remove outdated courses from their roster.
  • The ability to see the number of student-licenses purchased and the current license allocation is available in the "Manage Licenses" section.
  • Complete teacher control: Admins can enter any teacher's individual teacher home using the blue arrow next to that teacher's name. They can remove any teachers from being affiliated with that particular school by selecting the red X.
  • Admins can also invite new teachers at their site to join Freckle at the bottom right of the page.

Growth Data Page

How Is Growth Calculated?

The Growth Data page follows students' progress through the adaptive levels in each domain within a given date range. Once a student has practiced four sessions within a domain, that practice data will be used to calculate their growth. If a student is successfully completing material and moving up in level within the date range, they are "growing." If they are not successfully completing material and moving down or staying at the same level, they are "struggling."

Grade Level Growth is the number of grades a student has progressed within a domain. Decimal values represent the percentage of material covered in the grade they are practicing in. As an example, growth of 1.2 for a student starting at a 3.0 grade level would mean that they have completed the third grade material, are now practicing at the fourth grade level, and have already covered 20% of the fourth grade material for that domain.

The numbers an administrator sees in the dashboard are an average of growth across domains. For example, if a student moves up 0.4 grade levels in one domain, and 0.2 grade levels in another domain, their overall growth would be 0.3 grade levels.

To get a more detailed look at a student's grade level growth for a specific domain, simply double click the student's name on the "Growth by Student" chart.

In this example, the number of Growing versus Struggling students is shown in a pie chart, with a calculated average grade level growth next to it, and a bar chart where growing versus struggling students are broken down by grades.

Four bar charts comparing data for growing students versus struggling students: average questions answered, average percent accuracy, average number of practice sessions, and average practice in minutes.

A table comparing growth and other data between several schools in the district.

Growth Data Chart Types

The Growth Data page provides a wealth of data on how students are progressing while using the Freckle program. Administrators begin by selecting the subject they want to track, and can then decide whether they want to see an overview of all of the schools they support or drill down into a specific school (further refining the data by grade, domain, date range, and/or rostering source). Once those options are selected, the page will update to display a number of charts, including:

  • Growing versus Struggling Students Overall: See the total number of "Growing" versus "Struggling" students within the selected time range.
  • Average Grade Level Growth: See the average amount of grade level growth for all "Growing" students over the selected time period.
  • Growing versus Struggling Students by Grade: See the total number of "Growing" versus "Struggling" students within the selected time range for each grade.
  • Growing versus Struggling Students by Domain: See the total number of "Growing" versus "Struggling" students within the selected time range for each domain.
  • Average Number of Questions Answered: See the average number of questions answered by "Growing" versus "Struggling" students.
  • Average Accuracy: See the average accuracy on practice sessions by "Growing" versus "Struggling" students.
  • Average Practice Sessions: See the average number of sessions completed by "Growing" versus "Struggling" students.
  • Average Practice in Minutes: See the average number of minutes spent in practice sessions by "Growing" versus "Struggling" students.
  • Growth by School/Teacher/Student Overviews: See a breakdown of overall growth and usage by school, teacher, and student.

Usage Data Page

The Usage Data page gives administrators a multitude of data on usage by school site. After selecting a school and date range, reports will populate with the following data:

  • Total minutes spent practicing across all subjects
  • Total sessions across all subjects
  • Monthly usage by time spent in subjects (see which subject students spend the most/least time using by month)
  • Monthly usage by time spent in practice types (see which practice type students spend the most/least time using by month)
  • Monthly usage by sessions in subjects (see the subject on which students complete the most/least sessions by month)
  • Monthly usage by sessions in practice types (see the practice type on which students complete the most/least sessions by month)
  • Sessions by grade (see which grade levels are using Freckle the most/least often)
  • Average total minutes spent per student by grade (see which grade levels are spending the most/least time on Freckle)
  • Usage by teacher
  • Usage by student

Note that administrators can select or deselect any of the subjects/practice types to narrow in on how frequently a particular subject/practice type is used.

Select a subject once to remove it from the chart. Select a subject twice to remove all other products from the chart (to focus on the one you've selected).

Examples of how a chart looks when one subject is removed and when all subjects but one are removed.

Proficiency Data Page

The Proficiency Data page gives admins access to the Math Adaptive Grade Level Report. They also have the option to view reports that were pulled in the past by selecting Legacy Report.

The Math Adaptive Grade Level Report gives insight into how each school/grade level/student is performing within a given learning domain on Freckle's adaptive math practice. By allowing administrators to view data at both a high level and drill down into individual students, this report ensures they have the data needed to make decisions that will drive student growth.

Admins begin by selecting the grade level, domain, and school(s) they would like to monitor and the report will automatically populate with the data requested. From there, they can see the average grade level at which each school is performing within that domain, the number of students below/within/above grade level in that domain, and a color chart to give a quick read on how that school is performing within that domain.

Selecting a school with data available will show where each student falls within that domain (Insufficient Data, Below, Within, Above). It will also allow admins to view the data at the teacher level to determine whether PD or teacher planning groups are necessary.

Assessments Page

The Assessments page allows administrators to create grade-level benchmark assessments and push those assessments out to schools/teachers/students. These assessments will be completed by students in the Freckle program, and once completed, can be monitored by admins for student performance on the Assessments page.

The homepage will show the date an assessment was created, the grade for which that assessment was created, the domains it covered, the completion %, and teacher to whose class it was assigned. By selecting See Details, administrators can monitor assessment performance at the class, student, and specific question level.

 

Overall, the Administrator Dashboard is an extremely useful tool for administrators to stay informed about progress and performance at the school, teacher, and individual student level. The data available can be used to easily isolate next steps and provide recommendations for improvement at any level.