School Staff Capabilities

At risk coordinator, athletic director, athletic trainer, audiologist, school custodian, educational diagnostician, ESL (English as a Second Language) coordinator, food service worker, guidance counselor, interpreter, librarian/media specialist, occupational therapist, physical therapist, physician, reading specialist, school nurse, school psychologist, school secretary, social worker, speech therapist, teacher's aide, teacher appraiser, teacher facilitator, teacher supervisor, technology/computer coordinator, and other school staff.

School staff have these capabilities by default:


Determines Who Can...

Content (most tasks done by Renaissance Learning)

Manage Content Manage content, such as quizzes or libraries.
View Content View content, such as quizzes or libraries.
Share Created Content (School) Share created Star Custom assessments or assessment items with anyone in the selected school or yourself only.

School Years, Marking Periods, and Days Off

Manage Marking Periods and Days Off Add, edit, copy, or delete marking periods (such as quarters or semesters) and days off for the school staff member's assigned school. Marking periods are used for reports and goal setting. Days off are used for some report calculations.

Courses and Classes

Manage Courses and Classes Add, edit, copy, and delete courses and classes, or add and remove students and team teachers in classes. School personnel can only do this for their schools.
View Courses and Classes View course and class information for the school staff member's assigned school.

Personnel Information

View Personnel View personnel information.

Student Information

View Students and Class Enrollments View student information, including class enrollment.

Parent Information

View Parents View parent information for parents in the database.

Classroom Work

School-Level Access Access all classes in all Renaissance Place products.


School Reports View reports for the school staff member's school and its teachers, classes, and students.
Teacher Reports View reports for an individual teacher's classes.
Parent Reports View parent reports.
Filter Reports by Characteristics Limit reports to students who have been assigned specific characteristics in Renaissance Place.
Filter Reports by Ethnicity Limit reports to students with specific ethnicities, which are set when you add students or edit their information.

Software Preferences

View School Preferences View school-level preferences for any Renaissance Place product at the school staff member's school.
View Default Capabilities View the capabilities given to new users in each group at the school staff member's school. Capabilities for existing users may be different.

These capabilities can be added for school staff:

  • View student and personnel information in all schools (not just schools to which they may be assigned). Only users who should see information for all schools should be granted this capability.

  • Manage class work in Assignment Books or Record Books for classes in your school, such as student assignments, goals, and classroom reports. The View Classroom capability lets you view class activity.

  • Schedule when the software consolidates data from all products for Consolidated reports, or consolidate data as needed.

  • Add or remove capabilities (rights) for any school group in the software.

  • Add, edit, or delete parent information and associate students with their parents.

  • Add, edit, or delete personnel and assign them to your school(s).

  • Add, edit, or delete the time periods used on Renaissance Place Consolidated reports.

  • Enroll students in your school(s).

  • Manage the current settings of school-level preferences. School-level preferences are on each product's Preferences page.

  • Permanently remove and recover student records. Note: District administrators and district staff are given this capability by default; however, all users who are given this capability must be given the Manage Students and Class Enrollments capability as well.

  • Add students, enroll students in classes, edit student information and characteristics, manage custom characteristics in the database, and delete students from the database. This does not include the ability to import, export, or merge student information.

  • Merge duplicate student records into one record.

  • Export students in your school(s) at the school, teacher, grade, class, or student level.

  • Import student information into your school(s) and classes.

  • Share created Star Custom assessments or assessment items with anyone in the district, the selected school, or yourself only.

Some capabilities that are intended for other groups may not be available to school staff, including these: Change Data Editing Preference, District-Level Student Export, District-Level Student Import, Manage District, Manage District Preferences, Manage School Year, Manage Schools, View Schools, and View District Preferences.