District Staff Capabilities

Academic test coordinator, admissions director, curriculum director, district custodian, director of education, food service director, gifted/talented director, library/media director, other district staff, personnel director, reading specialist, district secretary, special education director, technology/computer director, Title I director, or vocational education director.

District staff have these capabilities by default:


Determines Who Can...

Content (most tasks done by Renaissance Learning)

Manage Content Manage content, such as quizzes or libraries.
View Content View content, such as quizzes or libraries.
Share Created Content (District) Share created Star Custom assessments or assessment items with anyone in the district, the selected school, or yourself only.
Share Created Content (School) Share created Star Custom assessments or assessment items with anyone in the selected school or yourself only.

District and School Information

Manage Schools Edit schools.
View Schools View information on schools in the district.

School Years, Marking Periods, and Days Off

Manage School Year District personnel with this capability can add, edit, or delete school years.
Manage Marking Periods and Days Off Add, edit, copy, or delete marking periods (such as quarters or semesters) and days off. Marking periods are used for reports and goal setting. Days off are used for some report calculations. District personnel can manage marking periods and days off for any school.

Courses and Classes

Manage Courses and Classes Add, edit, copy, and delete courses and classes, or add and remove students and team teachers in classes. District personnel can do this for any school.
View Courses and Classes View course and class information. District personnel can view the information for any school.

Personnel Information

Manage Personnel Add, edit, or delete personnel information. District personnel can do this for the district or any school.
View Personnel View personnel information.

Student Information

District-Level View of Student and Personnel Information View student and personnel information in all schools (not just schools to which they may be assigned). Only users who should see information for all schools should be granted this capability.
Manage School Enrollment Enroll or unenroll students in schools. District personnel can enroll students in any school.
Manage Students and Class Enrollments Add students, enroll students in classes, edit student information and characteristics, manage custom characteristics in the database, and delete students from the database. District personnel can do these tasks for any school. This does not include the ability to import, export, or merge student information.
Manage Student Data Permanently remove and recover student records. Note: District administrators and district staff have this capability by default. However, users with this capability need the Manage Student and Class Enrollments capability as well so that they have access to the Edit Multiple Students page, where they can permanently remove student records.
View Students and Class Enrollments View student information, including class enrollment.

Parent Information

Manage Parents Add, edit, or delete parent information.
View Parents View parent information for parents in the database.

Classroom Work

School-Level Access Access all classes in all Renaissance Place products.


District Reports View reports for all levels: district, schools, teachers, classes, or students.
School Reports View reports for individual schools and their teachers, classes, and students.
Teacher Reports View reports for an individual teacher's classes.
Parent Reports View parent reports.
Filter Reports by Characteristics Limit reports to students who have been assigned specific characteristics in Renaissance Place.
Filter Reports by Ethnicity Limit reports to students with specific ethnicities, which are set when you add students or edit their information.

Software Preferences

View School Preferences View school-level preferences for any Renaissance Place product.
View Default Capabilities View the capabilities given to new users in each group. Capabilities for existing users may be different. District personnel can view capabilities for district personnel and personnel in any school.

These capabilities can be added for district staff:

  • You can use this preference to prevent users from editing data that is automatically updated from a school information system database.

  • Export students for any available school, teacher, grade, class, or student.

  • Import student information into any school.

  • Manage class work in Assignment Books or Record Books, such as student assignments, goals, scores, and classroom reports. The View Classroom capability lets you view class activity.

  • Schedule when the software consolidates data from all products for Consolidated reports, or consolidate data as needed.

  • Add or remove capabilities (rights) for any group in the software.

  • Set or change information about the district.

  • These capabilities let you manage or view the current settings of district-level or school-level preferences. District-level preferences include those listed on the Product Administration page. School-level preferences are on each product's Preferences page.

  • Add, edit, or delete the time periods used on Renaissance Place consolidated reports.

  • Merge duplicate student records into one record.

Some capabilities that are intended for other groups are not available to district staff.