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Editing Parents

Who can do this with default capabilities?

District Administrators, District Staff, School Administrators

  1. On the Home page, select Users.
  2. Select View Parent.
  3. Use the Select Parent page to search for the parent whose information or children you want to change. To retrieve a list of all parents, skip this step and go to step 4.
    • Type the parent's first and/or last name in the appropriate blank fields. You do not need to type the entire name if you are not sure how it is spelled; the software can perform partial matches.
    • Check the Also Show Personnel  if you want your search to include teachers, staff members, or administrators (who may also be parents).
    • If you want to include parents who have been deleted (but not permanently), check the Show Inactive Parent Records box .
  4. Select Search.
  5. The parents who matched your search will be listed; click Select next to the parent's name . (If the list is long, you may need to select Next >> and << Previous to move forward and back through the list.)
  6. The View Parent page shows you the parent's information and a list of the students who are associated with the parent. (If you chose an inactive parent record, you must reactivate the parent record before you can continue.)
      1. Select Edit Parent Personal Information.
        • Required fields are marked with an asterisk (*).
        • You can press the Tab key to move from one field to the next.
        • To choose the person's salutation and gender, use the drop-down lists to choose the correct information.
        • First and last names are limited to 35 characters.
        • The user name and password cannot be the same.
        • If you want the parent to change his or her password after logging in, check the User must change password at next login box below the table.
        • If you do not enter a user name or ID, the program will generate the information automatically.
        • When you type the password, you will see asterisks or dots instead of the characters you type. The number of dots you see after you save do not necessarily reflect the number of characters in the password; this is a security feature.

      2. Select Save to save your changes, or select Cancel to leave this page without saving your changes.

      If, after you change the parent's information, the name matches the name of another parent, administrator, staff member, or teacher in the database, the Duplicate Parent Found page will open. You can do one of the following:

      • To keep this parent's record separate from the one found, select Add Parent on this page.
      • If you want to change the children assigned to the existing parent or staff member, select Edit Children.
      • To activate a record for a parent whose record was deleted (but not permanently), select Activate.
      • If you do not want to save your changes for the parent, select Cancel.
      1. Select Edit Children on the View Parent page.
      2. The Edit Parent's Children page will open next, with a list of the parent's assigned children (if any) at the top of the page.
        • To change the type of parent, choose the correct information from the drop-down list. To remove a child from the list, select Remove next to the child's name .
        • To search for a child to add to this list, type the student's first name, last name, and/or ID in the appropriate blank fields. You can also select a grade by using the drop-down list. School personnel can also select the student's class, and they can check the Show Students in All Schools box to include students from other schools in their search. If you want to see a list of all students, do not enter student names, a grade, or a class. If you want your search to include students who are not currently enrolled in a school, check the Show Unenrolled Students box .
      3. Next, select Search. The results of your search will appear at the bottom of the page; if the list is long, you may need to select Next >> and << Previous to move forward and back in the list. If the student is listed, select Assign to Parent  in the row for that student. The student's name will be added to the list at the top of the page.
      4. Once you have assigned the child to the parent, you can choose the parent's relationship to the child from the Parent Type drop-down list .
      5. Select Save to save your changes, or select Cancel to leave this page without saving your changes.

      The information on the View Parent page will reflect the changes you have made.