District Administrator Capabilities

District administrator users include superintendents and assistant superintendents.

The table below lists the capabilities that district administrators have by default.


Determines Who Can...

Content (most tasks done by Renaissance Learning)

Manage Content Manage content, such as quizzes or libraries.
View Content View content, such as quizzes or libraries.
Share Created Content (District) Share created Star Custom assessments or assessment items with anyone in the district, the selected school, or yourself only.
Share Created Content (School) Share created Star Custom assessments or assessment items with anyone in the selected school or yourself only.

District and School Information

Manage District Change district information, such as the name, address, or phone number.
Manage Schools Edit schools.
View Schools View information on schools in the district.

School Years, Marking Periods, and Days Off

Manage School Year District personnel with this capability can add, edit, or delete school years.
Manage Marking Periods and Days Off Add, edit, copy, or delete marking periods (such as quarters or semesters) and days off. Marking periods are used for reports and goal setting. Days off are used for some report calculations. District personnel can manage marking periods and days off for any school.

Courses and Classes

Manage Courses and Classes Add, edit, copy, and delete courses and classes, or add and remove students and team teachers in classes. District personnel can do this for any school.
View Courses and Classes View course and class information. District personnel can view the information for any school.

Personnel Information

Manage Personnel Add, edit, or delete personnel information. District personnel can do this for the district or any school.
View Personnel View personnel information.

Student Information

District-Level View of Student and Personnel Information View student and personnel information in all schools (not just schools to which they may be assigned). Only users who should see information for all schools should be granted this capability.
Manage School Enrollment Enroll or unenroll students in schools. District personnel can enroll students in any school.
Manage Students and Class Enrollments Add students, enroll students in classes, edit student information and characteristics, manage custom characteristics in the database, and delete students from the database. District personnel can do these tasks for any school. This does not include the ability to import, export, or merge student information.
Manage Student Data Permanently remove and recover student records. Note: District administrators and district staff have this capability by default. However, users with this capability need the Manage Student and Class Enrollments capability as well so that they have access to the Edit Multiple Students page, where they can permanently remove student records.
View Students and Class Enrollments View student information, including class enrollment.
Merge Students Merge duplicate student records into one. District personnel can merge student records for any school.
District-Level Student Export and District-Level Student Import Export student information at all levels for any student at any school or import students into any school.

Parent Information

Manage Parents Add, edit, or delete parent information.
View Parents View parent information for parents in the database.

Classroom Work

Manage Classroom Activities Manage student assignments, goals, scores, and classroom reports, including Record and Assignment Books.
School-Level Access Access all classes in all Renaissance Place products.
View Classroom View classroom work, such as student assignments, goals, and scores, including Record and Assignment Books.


District Reports View reports for all levels: district, schools, teachers, classes, or students.
School Reports View reports for individual schools and their teachers, classes, and students.
Teacher Reports View reports for an individual teacher's classes.
Parent Reports View parent reports.
Filter Reports by Characteristics Limit reports to students who have been assigned specific characteristics in Renaissance Place.
Filter Reports by Ethnicity Limit reports to students with specific ethnicities, which are set when you add students or edit their information.
Manage Reporting Periods Set the reporting periods for Renaissance Place Consolidated reports. Reporting periods are time periods that you can select for the report.
Manage Data Consolidation Schedule data consolidation to gather data from all products to include in Renaissance Place reports. You set the date, times, and recurrence. (The default schedule is 2:00 A.M. daily.)

Software Preferences

Change Data Editing Preference Change the Data Editing Restrictions preference, which prevents users from changing data that is automatically updated from another source, such as your district’s student information files. The preference is under Product Administration.
Manage District Preferences Change district-level preferences. Most products do not have district-level preferences.
Manage School Preferences Change school-level preferences for any product, such as the Accelerated Reader Student Quizzing preferences. District personnel can change these for any school.
View District Preferences View district preferences, such as the Data Editing Restrictions preference.
View School Preferences View school-level preferences for any Renaissance Place product.
Manage Default Capabilities Choose the capabilities for any person or group using Renaissance Place software. District personnel can manage capabilities for any group at any school or at the district.
View Default Capabilities View the capabilities given to new users in each group. Capabilities for existing users may be different. District personnel can view capabilities for district personnel and personnel in any school.

District administrators who already have all these capabilities cannot have others added. You can, however, remove capabilities. Some capabilities that are intended for other groups may not be available to district administrators.